ZENYATTA VENTURES LTD.
WHISTLE BLOWER POLICY
Zenyatta Ventures Ltd. (the “Company”) is committed to maintaining the highest standards of business conduct and ethics, as well as full compliance with all applicable government laws, rules and regulations, corporate reporting and disclosure requirements, accounting practices, accounting controls, auditing practices and other matters relating to fraud against shareholders (collectively, “Accounting Concerns”).
Pursuant to its Charter, the Audit Committee (the “Committee”) of the board of directors of the Company (the “Board”) is responsible for ensuring that a confidential and anonymous process exists whereby persons can report any Accounting Concerns relating to the Company and any subsidiaries. In order to carry out its responsibilities under its charter, the Committee has adopted this Whistle Blower Policy (the “Policy”).
For the purposes of this Policy, “Accounting Concerns” is intended to be broad and comprehensive and to include any matter which, in the view of the complainant, is illegal, unethical, contrary to the policies of the Company or in some other manner not right or proper.
Examples would include:
- violation of any applicable law, rule or regulation that relates to corporate reporting and disclosure;
- violation of any corporate policies, including health, safety, environmental, operational or ethical policies;
- fraud or deliberate error in the preparation, evaluation, review or audit of any financial statement of the Company or any of its subsidiaries;
- fraud or deliberate error in the recording and maintaining of financial records of the Company or any of its subsidiaries;
- deficiencies in or noncompliance with the Company’s or any of its subsidiaries’ internal policies and controls;
- misrepresentation or a false statement by or to a director, officer or employee of Company or any of its subsidiaries respecting a matter contained in the financial records, reports or audit reports;
- Deviation from full and fair reporting of the Company’s consolidated financial condition.
Communication of the Policy
To ensure that all directors, officers, employees, consultants and contractors of the Company are aware of the Policy, a copy of the Policy will be distributed to all directors, officers and employees, or alternatively they will be advised that the Policy is available on the Company’s website for their review or upon request made to the Chair of the Audit Committee. All directors, officers and employees will be informed whenever significant changes are made. New directors, officers and employees will be provided with a copy of this Policy and will be educated about its importance.
Reporting Alleged Violations and Complaints
Any person with an Accounting Concern relating to the Company or any subsidiary of the Company may submit his/her concern to the Chair of the Audit Committee (the “Chair”) in writing, or email as follows:
?In writing: Barry Allan
6 Maple Avenue
Toronto, Ontario M4W 1T6
?By email: firstname.lastname@example.org
All submissions to the Chair shall be treated on a confidential and anonymous basis.
No Adverse Consequences
A submission regarding an Accounting Concern may be made by an officer or employee of the Company without fear of dismissal, disciplinary action or retaliation of any kind. The Company will not discharge, discipline, demote, suspend, threaten or in any manner discriminate against any person who submits in good faith an Accounting Concern or provides assistance to the Committee, management of the Company or any other person or group, including any governmental, regulatory or law enforcement body, investigating an Accounting Concern.
Anyone filing a complaint under this Policy must be acting in good faith and have an honest belief that the complaint is well-founded, including a reasonable factual or other basis. Any complaints based on allegations that are without basis, that cannot be substantiated, or that are proven to be intentionally misleading or malicious will be viewed as a serious offence.
Treatment of Accounting Concerns Submissions
Accounting Concerns will be reviewed as soon as possible by the Committee with the assistance and direction of whomever the Committee thinks appropriate including, but not limited to, external legal counsel and the Committee shall implement such corrective measures and do such things in an expeditious manner as it deems necessary or desirable to address the Accounting Concern.
Where possible and when determined to be appropriate by the Committee notice of any such corrective measures will be given to the person who submitted the Accounting Concern.
Retention of Records
The Committee shall retain all records relating to any Accounting Concern or report of a retaliatory act and to the investigation of any such report for a period judged to be appropriate based upon the merits of the submission. The types of records to be retained by the Committee shall include records of all steps taken in connection with the investigation and the results of any such investigation.
The Committee will review and evaluate this Policy on an annual basis to determine whether the Policy is effective in providing a confidential and anonymous procedure to report violations or complaints regarding Accounting Concerns.
If you have any questions about how this Policy should be followed in a particular case, please contact the Chair or legal counsel of the Company.
Access to The Policy
This Policy will be made available upon request made to the Chair and will be posted on the Company’s website at: www.zenyatta.ca
This Policy was adopted by the Board on August 1, 2010, and reaffirmed as amended on June 22, 2017.